How to Add Users in Power BI

Updated on:

May 12, 2026

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Use this interactive demo to learn how to share and add users to a Power BI report.

Quick summary

Adding users in Power BI requires opening a report, clicking the Share button, and entering the recipient's email address. This process grants colleagues access to your Power BI reports directly from the browser.

Steps

Open the report and click on it to get started.
Click the Share button, located at the top of the report.
Enter the user's email addresses in the sharing dialog.
Optionally add a message, then click Send to grant access.
Follow these steps to successfully add users in Power BI.

📌 Why this matters

Adding users in Power BI is essential for enabling team-wide access to dashboards and reports without requiring recipients to rebuild or request data separately. Power BI's built-in sharing feature allows administrators and report owners to grant access directly via email, ensuring the right people see the right data in real time. Proper user management in Power BI supports data governance, reduces unauthorized access risks, and streamlines collaboration across departments. Whether you are onboarding new analysts or sharing insights with stakeholders, knowing how to add users in Power BI is a foundational skill for any data-driven organization.

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