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How To Add Lost Reason In Pipedrive

Updated on:
May 11, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to create and assign custom lost reasons in Pipedrive.

Quick summary

Adding a lost reason in Pipedrive lets sales teams categorize and track why deals are marked as lost, enabling data-driven pipeline analysis. This setting is configured inside Company settings and becomes available instantly when closing any deal.


Steps

  1. Click the profile button at the top right corner of Pipedrive.
  2. Select the Company settings option from the dropdown menu.
  3. Under Company settings, locate and open the Lost reasons tab.
  4. Click the + Lost reason button to add a new entry.
  5. Enter your custom reason in the text field provided.
  6. Click Save to confirm and store the new lost reason.
  7. Your new Lost reason is now available to use when tracking deal losses.
  8. Open a deal and click the Lost deal button from the detailed view to apply it.
  9. You will find your new reason listed as a selectable option when marking a deal as lost.

📌 Why this matters

Tracking why deals are lost is essential for any sales team looking to improve conversion rates and refine their pipeline strategy. Pipedrive's Lost Reasons feature allows sales managers to define custom, standardized labels that reps can apply when closing a deal as lost, eliminating vague or inconsistent data entry. This structured data makes it possible to identify recurring objections, competitive losses, or process gaps through reporting. By adding tailored lost reasons in Pipedrive, teams can make smarter coaching decisions and prioritize the right improvements to win more deals.
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