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- Open your PowerPoint presentation.
- Click "Slide Show" on the toolbar.
- Select "Subtitle Settings".
- Adjust the spoken language and subtitle language as needed.
- Choose where you want the subtitles to appear on the screen.
How To Add Captions In PowerPoint
Follow this interactive demo to learn how to add captions in PowerPoint.
📌 Why this matters
Adding captions makes your presentations accessible to deaf and hard-of-hearing audiences, but the benefits extend far beyond compliance. Real-time captions help viewers follow along in noisy environments, reinforce key points for better retention, and support non-native speakers who process written text more easily than spoken words. Your presentations become more engaging when audiences can both see and read your message simultaneously, reducing cognitive load and ensuring nothing gets lost in translation or mishearing.
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