Quick summary
This tutorial shows how to sync Notion project status to HubSpot CRM using a Zapier automation, so your sales and project teams always have up-to-date information without manual data entry. By connecting a Notion database trigger to a HubSpot action, any status change in Notion instantly updates the corresponding Contact or Deal in HubSpot.
Steps
- Log in to Zapier, click "Create," and select "Zaps" to begin building your automation.
- Click "Trigger" and search for Notion to select it as the trigger app.
- Choose a trigger event — such as "Updated Database Item" or "New Database Item" — depending on when you want updates sent to HubSpot.
- Authorize Zapier to access your Notion account by connecting your credentials.
- Select the Notion database containing the project status you want to monitor.
- Run a test to ensure Zapier correctly detects updates in the Notion database.
- Add HubSpot as the action app in your Zap.
- Choose an action event — such as "Create Contact," "Update Contact," or "Update Deal" — depending on how you want to sync the data.
- Authorize Zapier to access your HubSpot account by connecting your credentials.
- Select the HubSpot object (e.g., Contact or Deal) to update with the project status from Notion.
- Run a test to verify that project status updates are correctly synced to HubSpot.
- Once the test is successful, turn on your Zap to activate the automated synchronization between Notion and HubSpot.



