The Sum function in Microsoft Access is used to calculate the total of numeric values in a field. It is often used in queries, forms, reports, and even VBA to summarize data. Here’s how to do it:
- Go to the 'Create' tab.
- Select the 'Query Design' button.
- Add the table containing the field you want to count by clicking the 'Add Selected Tables'.
- Drag the desired field into the query grid.
- Click the 'Totals' button in the ribbon (Σ) symbol.
- In the 'Total' row for the field, select 'Sum' from the dropdown.
- Run the query by clicking the 'Run' button.
- By following these steps, you can use the sum function easily in MS Access.
