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All Tutorials /Power BI

How to Summarize Data in Power BI

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to summarize data using a Table visual in Power BI Desktop.

Quick summary

This tutorial shows how to summarize data in Power BI by creating a Table visualization in Power BI Desktop. You can connect a data source, select fields, and save a structured summary report in just a few steps.


Steps

  1. Launch Power BI Desktop and click Blank report to start a new project.
  2. Select a data source to add to your report.
  3. In the Visualizations pane on the right, click the Table icon to create a table that summarizes your data.
  4. Check the boxes next to the fields you want to display in the table.
  5. Once satisfied with your selection, click the save icon to save your changes.

📌 Why this matters

Summarizing data in Power BI using the Table visualization allows analysts and business users to quickly aggregate, display, and compare structured data within a single report. Power BI's drag-and-drop field selection makes it easy to surface key metrics without writing complex queries. This workflow is essential for anyone who needs clear, scannable data summaries to support faster, data-driven decisions. Using the built-in Visualizations pane, users can build and save professional summary tables in minutes directly inside Power BI Desktop.
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