How to Integrate Calendly with Google Meet/ Hangouts

Quick summary

This guide shows you how to integrate Calendly with Google Meet using a Zapier Zap, so every new Calendly booking automatically creates a Google Meet link without any manual effort. The automation connects your scheduling and video conferencing tools in minutes, eliminating copy-paste errors and saving your team time on every meeting.

Steps

1. Log in to Zapier, click "Create," and select "Zaps" to begin building your automation.
2. Click "Trigger" to open the trigger configuration panel.
3. Search for and select "Calendly" as the Trigger App.
4. Choose a trigger event to define which Calendly activity starts the Zap.
5. Sign in to your Calendly account and click "Continue" to authenticate.
6. Select a Webhook subscription scope and click "Continue" to proceed.
7. Click "Test trigger" to verify Calendly is sending sample data correctly.
8. Select "Continue" to move to the action step setup.
9. Search for and select "Google Meet" as the action app.
10. Choose an action event to specify what Google Meet should do when triggered.
11. Sign in to your Google account to connect it to Zapier.
12. Click "Continue" to confirm your Google account selection.
13. Select "Allow" to grant Zapier the necessary Google Calendar and Meet permissions.
14. Complete and customize the required fields to map Calendly data to your Google Meet event.
15. Click "Test step" to confirm the Google Meet action works as expected.
16. Select "Publish" to activate the integration and go live.
17. Your Calendly–Google Meet integration is now complete, automatically creating Meet links for every new booking.