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All Tutorials /MS Access

How to Filter Query Results MS Access

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to filter query results using Design View in MS Access.

Quick summary

This tutorial shows how to filter query results in Microsoft Access using the query Design View and the Criteria row. Follow the steps below to narrow down your Access query output without writing SQL manually.


Steps

  1. Open your query in Design View.
  2. Locate the Criteria row in the query design grid and enter your filtering conditions.
  3. Click the Run button to execute the query and view the filtered results.
  4. Access will display the filtered query results after clicking the Run button.

📌 Why this matters

Filtering query results in Microsoft Access is an essential database skill that lets users retrieve only the records that match specific conditions, saving time and reducing manual data review. By using the query Design View and Criteria row, Access users can build precise, reusable filters without writing raw SQL. This capability is critical for analysts, administrators, and small business users who rely on Access to manage and report on structured data. Mastering query filtering in MS Access improves data accuracy and makes reporting workflows significantly more efficient.
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