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All Tutorials /Sharepoint

How to Export a SharePoint List to Excel

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export a SharePoint list directly into Excel.

Quick summary

Exporting a SharePoint list to Excel takes just a few clicks using the built-in Export menu in your SharePoint site. This guide walks you through selecting your list, triggering the export, and saving the resulting CSV file to your device.


Steps

  1. Inside your SharePoint site, navigate to the left-side panel and click the list you want to export to Excel.
  2. Head over to the top menu bar and click the Export button.
  3. Tap Export to CSV or Export to CSV With Schema to choose your preferred export format.
  4. Your SharePoint list will be exported and the CSV file will be saved automatically to your device.

📌 Why this matters

Exporting a SharePoint list to Excel is a critical workflow for teams that need to analyze, filter, or share structured data outside of SharePoint. The built-in Export feature eliminates the need for third-party tools, letting users download list data as a CSV file in seconds. This capability is especially valuable for Microsoft 365 users who rely on Excel for reporting, data validation, or offline collaboration. Understanding this process helps organizations get more value from their SharePoint data without any additional software or technical expertise.
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