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All Tutorials /MS Access

How to Create Union Query MS Access

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to build a Union Query in Microsoft Access step by step.

Quick summary

A Union Query in Microsoft Access combines rows from two or more tables or queries into a single result set. This tutorial walks you through opening Query Design, selecting the Union query type, writing the SQL, and running it to view merged results.


Steps

  1. Go to the Create tab in the Microsoft Access ribbon.
  2. Select Query Design to open a new query in design view.
  3. In the Query Type section, select Union to switch to Union query mode.
  4. Write the Union query SQL combining the fields and tables you want to merge.
  5. Click Run to execute the query and view the combined results.

📌 Why this matters

Creating a Union Query in Microsoft Access allows users to merge records from multiple tables or queries into a single, unified dataset without duplicating rows. This is essential for reporting and data analysis when information is stored across separate but structurally similar tables. Unlike standard queries, the Union query type in Access uses SQL syntax to consolidate data efficiently, saving time and reducing manual data handling. Mastering this feature helps database users and analysts streamline workflows and produce more accurate, comprehensive query results.
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