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All Tutorials /MS Access

How to Create Aggregate Queries MS Access

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to create aggregate queries in Microsoft Access.

‍

‍
Steps to create aggregate queries in MS Access:

‍

  1. Go to the 'Create' tab.
  2. Select the 'Query Design' button.
  3. Add the tables or queries you want to use in the query and select 'Add Selected Tables'.
  4. Drag the desired field into the query grid.
  5. Click on the 'Totals' button in the 'Query Design' toolbar.
  6. For each column in the query, select an aggregate function in the 'Total' row.
  7. Run the query to see the results by clicking the 'Run' button.

📌 Why this matters

Aggregate queries transform raw data into actionable insights by automatically calculating sums, averages, counts, and other statistics across your database records. You can quickly answer questions like "What's our total sales by region?" or "How many customers purchased each product?" without manually sorting through hundreds of rows.

Beyond basic reporting, these queries become building blocks for dashboards and automated reports that update as your data changes, turning your database into a dynamic business intelligence tool rather than just a storage system.

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