How to Create a Shared Folder in SharePoint

Updated on:

April 6, 2026

By:

Madhav Bhandari

Use this interactive demo to walk through the steps of creating a shared folder in your SharePoint environment.

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It is very easy to create a shared folder in SharePoint. Here’s a short tutorial on how to do it:

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Inside the main dashboard of your site library, go to the top menu bar and click 'New'.
Select 'Folder' from the list of options.
Following that, add a unique folder name and specify your preferred folder color.
Tap 'Create' afterwards to proceed.
Next, hover your mouse cursor over the newly created folder and then click the 'Share' button.
Finally, enter the email addresses of the users to whom you wish to share the folder and then tap 'Copy Link' or 'Send' to give access.

📌 Why this matters

Creating shared folders transforms scattered email attachments and version confusion into organized collaboration. You eliminate the constant back-and-forth of "Which version is current?" and "Did you see my latest changes?" Beyond simple file sharing, these folders establish a single source of truth that automatically syncs across devices.

When team members work from different locations or time zones, everyone accesses the same live documents without delays. The real advantage emerges during projects with multiple stakeholders—external partners can contribute directly without needing full system access.

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