How to Create a Shared Folder in SharePoint: 1-Min Guide

How to Create a Shared Folder in SharePoint

Updated on:

May 12, 2026

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Use this interactive demo to learn how to set up and share a folder in SharePoint.

Quick summary

Creating a shared folder in SharePoint lets teams organize and collaborate on documents within a site library by granting access via email or a shareable link. This step-by-step process takes only minutes using SharePoint's built-in New Folder and Share features.

Steps

Inside the main dashboard of your site library, go to the top menu bar and click 'New'.
Select 'Folder' from the list of options.
Add a unique folder name and specify your preferred folder color.
Click 'Create' to confirm and generate the new folder.
Hover your mouse cursor over the newly created folder and click the 'Share' button.
Enter the email addresses of the users you want to share with, then click 'Copy Link' or 'Send' to grant access.

📌 Why this matters

Creating shared folders in SharePoint is essential for teams that need a centralized, permission-controlled space to store and collaborate on documents. SharePoint's built-in folder sharing lets administrators and users quickly grant access to specific colleagues without leaving the document library interface. This capability supports secure, organized file management across departments, reducing reliance on email attachments and ensuring everyone works from the same source of truth. For organizations already using Microsoft 365, mastering SharePoint folder sharing directly accelerates team productivity and document governance.

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