How to Back Up the SharePoint Files

Updated on:

May 12, 2026

By:

Use this interactive demo to learn how to back up SharePoint files to OneDrive in minutes.

Quick summary

This tutorial shows how to backup SharePoint files by using the Add Shortcut to OneDrive feature to sync a selected library folder directly to your OneDrive. It is a quick, built-in method that requires no third-party tools and works from any SharePoint document library.

Steps

From the SharePoint dashboard, go to the left-side panel and click the document library that contains the files you want to back up.
Browse the library and locate the specific folder you want to back up.
Hover your cursor over the folder and click the Add Shortcut to OneDrive button to link it to your OneDrive.
Once the steps are complete, the selected SharePoint folder will be successfully backed up to OneDrive.

📌 Why this matters

Backing up SharePoint files to OneDrive is a critical step for organizations that rely on Microsoft 365 to store and manage documents. Using the built-in Add Shortcut to OneDrive feature, teams can protect important files without needing third-party backup software or complex IT configurations. This ensures that SharePoint content remains accessible and recoverable even if files are accidentally deleted or modified. For educational institutions and businesses using SharePoint as their primary document library, this simple backup method provides an essential layer of data protection.

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