How to Add Headers and Footers Reports MS Access

Updated on:

May 12, 2026

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Use this interactive demo to learn how to insert headers and footers into your MS Access reports.

Quick summary

Adding headers and footers to a report in MS Access lets you display consistent titles, dates, or page numbers across every printed page. Using Design View, you can toggle the Report Header and Footer sections in just a few clicks without any coding.

Steps

Open your database in Microsoft Access.
Navigate to the Reports section in the navigation pane.
Right-click on the report you want to modify and choose Design View from the context menu.
Right-click anywhere in the report's design grid and select Report Header/Footer from the context menu.
The Report Header and Report Footer sections will be automatically added to your report layout.
Click the save icon to save your changes.

📌 Why this matters

Adding headers and footers to MS Access reports gives every report a professional, consistent structure by displaying key information such as titles, dates, and page numbers at the top and bottom of each page. This built-in Design View feature removes the need for manual formatting on every print run, saving time and reducing errors. For database administrators and business users who rely on Access for structured reporting, mastering report headers and footers is essential for producing polished, print-ready documents. This tutorial covers the exact steps to enable and save Report Header and Footer sections in Microsoft Access.

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