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All Tutorials /MS Teams

How to Add External Contact to Microsoft Teams?

Updated on:
May 28, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to invite an external contact into a Microsoft Teams chat.

Quick summary

This demo shows how to add an external contact to a Microsoft Teams direct message or group chat using the Add People feature. Follow the steps below to invite outside collaborators by email directly within Teams.


Steps

  1. Open Microsoft Teams and select the DM where you want to add your external contact.
  2. Click on the 'Add people' icon at the top of the conversation.
  3. Select the 'Add people' option from the drop-down list that appears.
  4. Type the email address of the external contact, then click on the name listed below the search field.
  5. Click the 'Add' button to confirm and add the external contact to the conversation.

📌 Why this matters

Adding external contacts to Microsoft Teams enables seamless collaboration between internal teams and outside partners, clients, or vendors without leaving the Teams environment. This feature eliminates the need for separate email threads or third-party tools by letting users invite anyone via email directly into a Teams chat. For organizations that rely on real-time communication, being able to quickly bring external stakeholders into existing conversations improves response times and keeps project discussions centralized. Understanding how to use the Add People feature in Teams helps businesses maintain secure, efficient, and connected workflows across organizational boundaries.
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