Connect Google Forms to Calendly for Scheduling Appointments

Quick summary

This tutorial shows how to connect Google Forms to Calendly using a Zapier Zap, so every new form submission automatically schedules an appointment without any manual effort. By mapping form response fields to Calendly, teams can eliminate scheduling back-and-forth and keep their calendar bookings in sync.

Steps

1. Log in to Zapier, click "Create," and select "Zaps" to start building your automation.
2. Click "Trigger" to begin setting up the trigger step of your Zap.
3. Search for and select Google Forms as the trigger app.
4. Choose a trigger event, such as "New Response in Spreadsheet," to fire the Zap on new submissions.
5. Connect your Google account to Zapier to authorize access.
6. Select the specific Google Form response sheet you want Zapier to monitor.
7. Run a test to ensure Zapier detects the form data correctly.
8. Add Calendly as the Action App in your Zap.
9. Choose an action event to define what Calendly should do when the trigger fires.
10. Connect your Calendly account to Zapier to authorize the integration.
11. Select the Calendly event type and map Google Forms fields (name, email, preferred time) to the corresponding Calendly fields.
12. Run a final test to verify new form submissions create Calendly appointments, then click "Publish" to activate your Zap.