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All Tutorials /Calendly

How to Set Up a Recurring Meeting in Calendly

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to set up a recurring meeting in Calendly.

‍

Setting up a recurring meeting in Calendly involves creating an event type that can be scheduled on a regular basis. Here’s a step-by-step guide to help you set up a recurring meeting in Calendly:

  1. In the dashboard, click on the 'New Event Type' button located on the right-hand side.
  2. Select the type of event you want to create. For a recurring meeting, you might want to choose either a 'One-on-One' or a 'Group' event type, depending on your needs.
  3. Enter the event name, location (such as a Zoom link or physical address), and duration.
  4. Click 'Continue'.
  5. Choose 'Scheduling settings'.
  6. Go to the 'Available hours' and click the arrow below to set your availability schedule.
  7. You can do this by deleting your weekly availability on the left side.
  8. Start by deselecting each box.
  9. Once done, click the '+Add date-specific hours' to set up a recurring meeting.
  10. You can then select your dates.
  11. Add your preferred hours.
  12. Click 'Apply' to confirm changes.
  13. Review and click on the 'Save & Close' button to create the recurring event.

📌 Why this matters

Recurring meetings eliminate the scheduling friction that kills momentum in ongoing projects and relationships. Instead of coordinating dates every week through endless email chains, you create a predictable rhythm that participants can plan around.

The real power emerges when you realize this transforms sporadic check-ins into consistent touchpoints that build stronger professional relationships and ensure nothing falls through the cracks. Regular cadence becomes a competitive advantage, whether you're nurturing client relationships, conducting team retrospectives, or maintaining accountability partnerships.

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