How to Set Up a Recurring Meeting in Calendly

Quick summary

Setting up a recurring meeting in Calendly requires creating a new event type, configuring scheduling settings, and using date-specific hours to define a repeating availability window. This step-by-step process lets you replace default weekly availability with precise, recurring time slots that match your schedule.

Steps

1. In the dashboard, click the New Event Type button on the right-hand side.
2. Select your event type — choose One-on-One or Group depending on your meeting needs.
3. Enter the event name, location (such as a Zoom link or physical address), and duration.
4. Click Continue to proceed to the next setup screen.
5. Choose Scheduling settings from the available options.
6. Go to Available hours and click the arrow to open your availability schedule.
7. Delete your weekly availability on the left side to clear the default schedule.
8. Deselect each day checkbox to remove all existing recurring slots.
9. Click Add date-specific hours to begin setting up your recurring meeting slots.
10. Select your preferred dates on the calendar.
11. Add your preferred hours for each selected date.
12. Click Apply to confirm your availability changes.
13. Review your settings and click Save & Close to create the recurring event.