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All Tutorials /Sharepoint

How to Restrict User Access to a SharePoint Folder

Updated on:
May 12, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to remove a user's direct access to a SharePoint folder.

Quick summary

Restricting user access to a SharePoint folder lets administrators control who can view or edit sensitive files within a document library. Using the Manage Access panel, you can remove direct permissions for any user in just a few clicks.


Steps

  1. From the SharePoint site dashboard, open the left-side panel and select a library.
  2. Hover over the folder whose access settings you want to modify, then click the More Actions icon.
  3. Select Manage Access from the dropdown list of options.
  4. Find the user account you wish to restrict and tap the access menu next to it.
  5. Click the Direct Access option to proceed.
  6. Click the provided access menu to expand permission options.
  7. Choose Remove Direct Access from the list of options.
  8. Tap Remove to confirm — the selected user will be restricted immediately from accessing the SharePoint folder.

📌 Why this matters

Controlling who can access specific folders in SharePoint is essential for protecting sensitive organizational data and maintaining compliance with internal security policies. SharePoint's built-in folder-level permissions allow administrators to grant or revoke direct access for individual users without affecting the broader site or library permissions. This granular access control helps prevent unauthorized viewing or editing of confidential files, reducing the risk of data breaches. For IT administrators and team leads managing document libraries, knowing how to restrict user access in SharePoint is a critical day-to-day governance skill.
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