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All Tutorials /Salesforce

How To Export Salesforce Report to Excel

Updated on:
May 8, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to export a Salesforce report as an Excel file.

Quick summary

Exporting a Salesforce report to Excel lets you analyze CRM data outside the platform using familiar spreadsheet tools. This guide walks you through every click needed to download a report as an .xlsx file directly from Salesforce Lightning.


Steps

  1. Navigate to Reports in the top menu bar.
  2. Select the report you want to export from the reports list.
  3. Click the down arrow next to the Edit button in the top right corner of the report.
  4. Choose Export from the dropdown menu.
  5. Confirm the export format is set to .xlsx (Excel file).
  6. Click the Export button to download the report.

📌 Why this matters

Exporting Salesforce reports to Excel gives sales and operations teams the flexibility to perform advanced data analysis, create custom visualizations, and share insights with stakeholders who don't have Salesforce access. The ability to download CRM report data as an .xlsx file bridges the gap between Salesforce and everyday spreadsheet workflows, reducing manual data entry and saving time. For organizations relying on Salesforce for pipeline tracking or account management, this feature ensures critical data is always portable and accessible. It is one of the most frequently used Salesforce reporting capabilities for revenue and operations teams.
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