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How to Create an Event in Calendly

Updated on:
May 11, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to set up and publish a new event type in Calendly.

Quick summary

Creating a Calendly event type lets you define your availability, set a meeting duration, and choose a location so invitees can book time with you instantly. Once published, you can share your scheduling link to eliminate back-and-forth coordination.


Steps

  1. On your dashboard, click '+Create' and select 'Event type' to begin.
  2. Choose your preferred event type from the available options.
  3. Enter a descriptive name for your event.
  4. Set the event duration to define how long the meeting will last.
  5. Select a location for the event — such as a physical address, phone call, or online meeting link.
  6. Click 'Continue' to proceed to the next configuration step.
  7. Open 'Scheduling settings' to configure your availability preferences.
  8. Define the days and times you are available, using recurring availability or specific dates.
  9. Click 'Save and close' to finalize and create the event.
  10. Your event is now live — share your Calendly link with invitees for smooth, automated scheduling.

📌 Why this matters

Calendly's event type creation feature eliminates the friction of manual meeting scheduling by letting users define their availability, meeting format, and location in one streamlined workflow. Once an event type is published, a shareable scheduling link automatically surfaces only the times a host is free, reducing no-shows and double-bookings. This makes Calendly an essential productivity tool for sales teams, recruiters, consultants, and anyone who books meetings at scale. Setting up a Calendly event type takes under five minutes and immediately improves the booking experience for both the host and the invitee.
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