How to Create a Shared Calendar Event in SharePoint

Quick summary

Creating a shared calendar event in SharePoint lets teams coordinate schedules directly within their intranet site. This step-by-step process covers navigating Site Contents, adding a new event, filling in event details, and sharing it with specific users via configurable access levels.

Steps

1. From the main dashboard of your SharePoint site, open the left-side panel and click Site Contents.
2. Locate and click the calendar you want to use.
3. Navigate to the top menu bar and click Events.
4. Select New Event from the available options.
5. Fill in all required event details — including Event Title, Location, Start and End Time, Description, and Category.
6. Click Save to confirm and store the new event.
7. Return to your calendar view and select the newly added event.
8. In the top navigation bar, click Shared With under the Manage tab.
9. Enter the email addresses of the users you want to invite and configure their access level.
10. Click Share to finalize and distribute the calendar event to all selected users.