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All Tutorials /MS Access

How to Add Page Numbers Reports MS Access

Updated on:
April 6, 2026
By:
Madhav Bhandari
Use this interactive demo to learn how to add page numbers to your reports in Microsoft Access.

‍

‍

Adding page numbers to a report in Microsoft Access is straightforward. Here's how you can do it:

‍

  1. Navigate to the 'Reports' section in the 'Navigation Pane'. Right-click the report you want to modify and select 'Design View'.
  2. Identify where you want to display the page numbers.
  3. Go to the 'Design' tab on the ribbon and click 'Page Numbers'.
  4. The 'Page Numbers' dialog box will appear. Configure the Page Numbers options.
  5. Select the format of the page numbers.
  6. Choose where to display the page numbers.
  7. Choose Left, Center, Right, Inside, or Outside alignment.
  8. Click 'OK' to apply the settings.
  9. Switch to 'Report View' to see how the page numbers appear on the report.
  10. That's it! By following these steps, you can add page numbers in MS Access reports.

📌 Why this matters

Page numbers transform your reports from loose documents into professional, navigable resources that recipients can reference during meetings and discussions. When stakeholders need to jump to specific sections or cite particular data points, page numbers become essential navigation anchors.

More importantly, they establish credibility and demonstrate attention to detail that distinguishes your reports from amateur output. This small addition signals that you've prepared a document worth printing, sharing, and keeping for future reference rather than just a quick screen view.

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